Florida Gulf Coast University

The Opportunity

Florida Gulf Coast University, with its innovative programs, technology friendly campus, and outstanding faculty is one of the most exciting educational environments in the country.

• Established in 1991, FGCU is the tenth university of the State University System of Florida to address the educational needs of Southwest Florida.
• Located in Fort Myers, Florida
• 13,000 plus student body
• 1,000 plus faculty and staff
• Commission on Colleges of the Southern Association of Colleges and Schools accredited to award associate, baccalaureate, master’s, and doctoral degrees
• 52 undergraduate, 30 graduate, and 2 doctorate degree programs

Critical Issues

• No automated way of managing contracts, including workflow
• Used Excel based tracking
• Unknown amount of contracts
• Knowledge within the office of contracts being worked on
• Manual process for tracking contract expiration dates
• Manual process for tracking certificate of insurance expiration dates

The Solution

After a thorough evaluation, FGCU chose Universal Contract Manager from iContracts, Inc. to help them meet their key objectives:

• Create a central repository for all contracts
• Standardize processes across departments through use of common templates
• Workflow for various contract types, to include General Counsel
• Set automated milestones based on both contract and insurance expiration dates

The Results

After a fast and painless implementation FGCU went live very quickly and all objectives were completely satisfied. UCM helped FGCU in the following ways:

• Easy to use and convenient access to contract database
• Do not miss important milestones
• Easier process of documenting all aspects of the contract life-cycle
• Complete information concerning each contract
• Departmental knowledge
• Ability to email contracts and other communications directly from UCM