Document Control by PolicyStat
Below is a table that outlines how PolicyStat helps users meet quality requirements in each phase of document control for labs.
Introduction
PolicyStat is a web-based document management application which offers easy access to critical documents from any location. Click on the video to the left to see an overview.
I. Initiation
- Shows flowchart of approvals
- Streamlines distribution process for committee reviews
- Uniquely identifies documents (title, additions)
- Builds in metadata that will help later when users search (tie to clause, standard, requirement)
- Maintains master list of documents
- Enables creation of documents with templates
- Enables scanning/import of external or existing documents
II. Implementation
- Notifies users of new/revised documents
- Enables users to easily create record that they have reviewed new/revised documents
- Provides documents at point of use, filtered by job title/responsibility (based on login)
- Ensures current versions of documents, printed documents, have watermark and date
- Provides advanced search capabilities (e.g., by clause, organization)
- Accessible via URL from any web-linked computer
- Enables creation of documents with templates
- Enables scanning/import of external or existing documents
III. Review/Revision
- Provides administrator with dashboard; informs him/her of upcoming reviews at 30-60-90 days
- Provides structured process for updating
- Provides visual flowchart of process of reviews/approvals
- Updates master list
- Sends notification to users when documents are revised
IV. Archive
- Differentiates between old versions of existing/in-use documents and retired documents (not in use)
- Takes old/retired documents out of use and automatically archives them