Florida Gulf Coast University Addresses Critical Needs with Universal Contract Manager

The Opportunityflorida-gulf-coast-university

Florida Gulf Coast University, with its innovative programs, technology friendly campus, and outstanding faculty is one of the most exciting educational environments in the country.

  • Established in 1991, FGCU is the tenth university of the State University System of Florida to address the educational needs of Southwest Florida.
  • Located in Fort Myers, Florida
  • 13,000 plus student body
  • 1,000 plus faculty and staff
  • Commission on Colleges of the Southern Association of Colleges and Schools accredited to award associate, baccalaureate, master’s, and doctoral degrees
  • 52 undergraduate, 30 graduate, and 2 doctorate degree programs

Critical Issues

  • No automated way of managing contracts, including workflow
  • Used Excel based tracking
  • Unknown amount of contracts
  • Knowledge within the office of contracts being worked on
  • Manual process for tracking contract expiration dates
  • Manual process for tracking certificate of insurance expiration dates

 

The Solution

After a thorough evaluation, FGCU chose Universal Contract Manager from iContracts, Inc. to help them meet their key objectives:

  • Create a central repository for all contracts
  • Standardize processes across departments through use of common templates
  • Workflow for various contract types, to include General Counsel
  • Set automated milestones based on both contract and insurance expiration dates

 

The Results

After a fast and painless implementation FGCU went live very quickly and all objectives were completely satisfied. UCM helped FGCU in the following ways:

  • Easy to use and convenient access to contract database
  • Do not miss important milestones
  • Easier process of documenting all aspects of the contract life-cycle
  • Complete information concerning each contract
  • Departmental knowledge
  • Ability to email contracts and other communications directly from UCM